These tutorials are recorded in the Asaan Optics apps. Most follow a single task from start to finish, such as saving a spectacle order, adding frames to stock or closing the day's cash; a few are short overviews.
They are grouped into six playlists, in the order we suggest watching them. Under each video you will find its chapters and a link to the page of this site that covers the same subject.
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Getting started
11 videos, about 21 minutes
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Optical Shop Software in 90 Seconds: What Is Asaan Optics?
1 min 26 s
New to optical shop software? In ninety seconds this explainer sets out what Asaan Optics is: one place for the customers, prescriptions, orders, stock and staff of an optical shop, so that nothing lives in a notebook or a spreadsheet.
Chapters
- 00:00What Asaan Optics is
- 00:18One customer order
- 00:32Sales at the counter
- 00:43Stock Control
- 00:55Staff and audit
- 01:07Windows, Android and languages
On this site: Visit Asaan Optics
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Optical Shop Management Software: A Full Tour in 3 Minutes
3 min 5 s
If you are comparing optical shop management software, this tour opens every area of Asaan Optics on a Windows PC in about three minutes. You see the real screens in menu order: the dashboard, customer orders, repairs, Sales and POS, Stock Control, your shop profile, staff accounts, Staff Audit and the optical calculators.
Chapters
- 00:00The dashboard
- 00:14Customers, orders and repairs
- 01:01Sales and the till
- 01:18Stock Control
- 01:38Shop profile, staff and audit
- 02:24Calculators and the Android app
On this site: See every screen and download Asaan Optics for Windows
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Optical Shop App: Phone or Computer, Which Do You Need?
1 min 11 s
Should you run your optical shop app on a phone or on a computer? Asaan Optics has an Android app and a Windows app, and this short explainer shows how the two share one account and the same data, and what each is better at.
Chapters
- 00:00Two apps, one shop
- 00:18One account, same data
- 00:29What the phone suits
- 00:41What the computer suits
- 00:53Where to buy a plan
On this site: Get the Asaan Optics Android app
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Optical Shop Software Free Download for Windows: First 30 Days Free
1 min 22 s
If you searched for an optical shop software free download, here is exactly what you get with Asaan Optics: the Windows app is free to download and the first 30 days are free. This video walks through the five steps on Windows 10 or 11, from the official download page to your first sign-in, including the zip file, the setup inside it and the Windows security message that sometimes appears.
Chapters
- 00:00The five steps
- 00:16Download from the website
- 00:33Open the zip, run setup
- 00:44The Windows security message
- 01:01Sign in or open an account
On this site: Download Asaan Optics for Windows
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How to Create an Account and Verify Your Email
2 min 3 s
This walkthrough shows how to create an Asaan Optics account on the Windows app, from the Open New Account link to your first sign-in. You will see every field on the sign-up form, what the app tells you once the account exists, and why it will not let you in until the link in your email has been clicked.
Chapters
- 00:00The sign-in screen
- 00:13Open New Account and shop details
- 00:42Email, password and terms
- 01:10Verify your email
- 01:35Sign in for the first time
On this site: Download Asaan Optics for Windows
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How to Sign In and Reset a Forgotten Password
1 min 39 s
If your Asaan Optics login is refused, this video shows what to do next. It covers the Shop Login screen, the Invalid Credentials message, and the Forgot Password link that sends a reset link to the shop owner's email, then signs in with the new password.
Chapters
- 00:00The Shop Login screen
- 00:12Enter your email and password
- 00:38Use Forgot Password
- 00:55Open the reset email
- 01:16Sign in with the new password
On this site: Asaan Optics for Windows: features and download
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Set Up Your Optical Shop Software: Logo, Currency and Tax
2 min 3 s
Before the first receipt goes out, set up your optical shop software so it carries your own name, logo, currency and tax details. This video goes through the My Shop Profiles page in Asaan Optics: shop details, the currency sign and country code, the logo, and the Tax & QR Code section for shops that charge VAT or sales tax.
Chapters
- 00:00What goes on your receipts
- 00:14Open My Shop Profiles
- 00:28Shop name, phone and address
- 00:41Currency, country code and logo
- 01:12Tax and receipt QR code
On this site: See Asaan Optics for Windows
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Optical Shop Software in Arabic: How to Change the Language
1 min 3 s
Does your team read Arabic, Urdu or Spanish more easily than English? This video shows how to switch Asaan Optics, optical shop software in Arabic and seven other languages, from one language to another in two clicks.
Chapters
- 00:00Open the language list
- 00:12Switch the app to Arabic
- 00:36Switch back to English
On this site: Download Asaan Optics for Windows
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Optical Store Software Demo: A Working Day, Open to Close
3 min 10 s
See optical store software doing a full day's work: this demo follows one shop from nine o'clock to closing in Asaan Optics. The day has three ordinary jobs, a new prescription order with an advance, a sunglasses sale at the counter and a customer collecting finished glasses, and each one is entered once.
Chapters
- 00:00The shop opens
- 00:10Orders due today
- 00:31A new prescription order
- 01:17A sale at the counter
- 01:56A customer collects
- 02:23Closing the day
On this site: Download Asaan Optics for Windows
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Your Asaan Optics Plan: Days Remaining and What Happens When It Ends
1 min 28 s
This support video shows where to check your Asaan Optics plan on the Windows app: the badge on the dashboard and the days remaining on My Shop Profiles. You also see how the badge changes in the last seven days, and what the app does when the plan has ended, so a renewal never catches you in the middle of a sale.
Chapters
- 00:00Your plan in brief
- 00:12The plan badge
- 00:25Check the days remaining
- 00:36The last seven days
- 00:46When the plan ends
On this site: See plans, billing and renewals for Asaan Optics
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How to Activate or Renew Your Plan in the Android App
2 min 19 s
Activate or renew your Asaan Optics plan from your Android phone, for the phone app, the Windows app, or both. This walkthrough shows the plans screen in the Asaan Optics Android app: the Mobile, Desktop and Bundle tabs, the duration slider, the Google Play payment step and where the app shows your active plan afterwards.
Chapters
- 00:00Where plans are bought
- 00:14Check the plan badge
- 00:29Mobile, Desktop or Bundle
- 00:58Choose the duration
- 01:12Pay through Google Play
- 01:35Confirm the plan is active
On this site: See the Asaan Optics plans and what each one includes
Customers, prescriptions and orders
6 videos, about 10 minutes
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How to Add a Customer and Prescription in Optical Shop Software
1 min 24 s
This tutorial shows how to add a customer and prescription in optical shop software, using Asaan Optics on a Windows computer. You follow one order from the customer's name and WhatsApp number through sphere, cylinder and axis, the frame and lenses, and the advance payment, to the finished receipt.
Chapters
- 00:00Start from the dashboard
- 00:12Customer details
- 00:25Enter the prescription
- 00:42Choose the frame and lenses
- 00:55Advance, balance and receipt
On this site: See the Add Customer screen and download Asaan Optics for Windows
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Optical Customer Records: Find, View and Edit Any Order
1 min 35 s
A customer is back at the counter and you need their order now. This video shows how optical customer records work in Asaan Optics: search by name, phone number or the serial number on the receipt, open the order to see the frame, lenses, prescription and balance due, then correct a detail and update it.
Chapters
- 00:00Where saved orders live
- 00:13Open and search the list
- 00:39View the order and balance
- 00:53Edit and update the order
On this site: See Search Customer and the rest of Asaan Optics Desktop
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Optical Shop Billing: Collect the Balance and Close the Order
1 min 55 s
On delivery day the customer pays what is left and the order has to be closed properly. This video covers that part of optical shop billing in Asaan Optics: filter Search Customer for orders with a remaining balance, send a pickup reminder on WhatsApp, and mark the order Completed.
Chapters
- 00:00Closing a paid order
- 00:10Find orders with a balance
- 00:27Send a pickup reminder
- 00:55Mark the order Completed
- 01:33Check it is fully cleared
On this site: How billing works in Asaan Optics, from advance to balance
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Optical Shop Receipt Printing: Paper Size, PDF and WhatsApp Message
1 min 59 s
Every saved order in Asaan Optics has a receipt, and this video shows what to do with it. It covers optical shop receipt printing from start to finish: picking the paper size for a thermal receipt roll or an A4 or A5 office printer, adding or hiding the Eye Exam table, and then printing, saving a PDF or opening a WhatsApp message that tells the customer the order is ready.
Chapters
- 00:00A receipt for every order
- 00:10Open the receipt
- 00:20Paper size and Eye Exam table
- 01:07Print, save PDF or WhatsApp
On this site: Set up a thermal receipt printer with Asaan Optics
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Two Pairs of Glasses on One Bill, and Sending the Order to a Lab
1 min 56 s
A customer who wants distance glasses and reading glasses should leave with one bill, not two. This video shows how to put two pairs on one optical order in Asaan Optics, change the price of a single pair, and mark the order as made by an outside lab, so that what the lab charges you is recorded when you save.
Chapters
- 00:00One customer, two pairs
- 00:14Build the first pair
- 00:33Add the second pair
- 00:56Edit a pair's price
- 01:12Send the order to a lab
- 01:33Save and check the receipt
On this site: See the Add Customer order form in Asaan Optics for Windows
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Spectacle Repair Jobs: Book In, Give a Receipt, Hand Back
1 min 39 s
A broken hinge takes under a minute to book in when the fault, the price and the delivery date go straight into the system. This video shows spectacle repair job tracking in Asaan Optics from the counter to collection: the repair form, the receipt the customer takes away, and closing the job as Completed once the balance is paid.
Chapters
- 00:00A repair comes in
- 00:12Customer and fault details
- 00:33Price, advance and delivery date
- 00:53Save and open the receipt
- 01:03Take payment and mark Completed
On this site: See the Repairing module in Asaan Optics for Windows
Optical inventory and barcodes
5 videos, about 9 minutes
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Optical Inventory Software Explained: How Stock Works
1 min 28 s
Before you enter a single frame, it helps to know how optical inventory software thinks about stock. This explainer follows one frame through Asaan Optics, from the day it arrives to the day you reorder it: added with its prices and quantity, given a barcode, sold, counted down by itself and flagged when it reaches your minimum level.
Chapters
- 00:00Four kinds of stock
- 00:18One frame, delivery to reorder
- 00:40Barcodes and labels
- 00:55What the stock figures show
- 01:07Three habits for accurate stock
On this site: Read the guide to managing optical inventory
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Optical Frame Inventory: How to Add Frames to Your Stock
1 min 40 s
A frame has to be in your stock before you can sell it on an order. This video shows how optical frame inventory is built up in Asaan Optics, one frame at a time: brand, model number, colour, type, shape and size, then the purchase price, the selling price, the quantity and the minimum stock level.
Chapters
- 00:00Why frames go in first
- 00:12Open your frame list
- 00:29Brand, colour, shape and size
- 00:43Purchase and selling price
- 00:59Quantity and minimum level
- 01:13Save and get a barcode
On this site: How to manage optical inventory: frames, lenses and contact lenses
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Optical Lens Stock: How to Add Lenses by Power and Coating
1 min 56 s
Lenses are stocked by power, so every power you keep is saved as its own lens. This video shows how to build optical lens stock in Asaan Optics: choose the brand and lens type, set the SPH and CYL, add the addition for a progressive, tick the coatings, and enter the prices and quantity.
Chapters
- 00:00How lens stock is kept
- 00:11Open your lens list
- 00:31Brand, type and power
- 01:11Coatings, prices and quantity
- 01:33Save the lens
On this site: How to manage optical inventory: frames, lenses and contact lenses
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How to Set Up Barcode Labels for Optical Frames and Lenses
2 min 12 s
Every frame and lens you save in Asaan Optics gets its own barcode, and this video shows how to turn it into barcode labels for optical frames that fit the label roll in your printer. You will set the print quantity, the label size and whether the name and price appear, then use the same barcode to pull the frame into a customer's order.
Chapters
- 00:00Where barcodes live
- 00:13Open a frame's barcode
- 00:42Quantity, label size and price
- 01:22Barcodes for lenses
- 01:35Find a frame by barcode
On this site: Guide: how to manage optical inventory, including barcode labels
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Low Stock Alerts in Optical Inventory: How to Restock Frames
1 min 39 s
Running out of a popular frame costs a sale. This video shows how optical inventory low stock alerts work in Asaan Optics: where the low and out of stock items are listed, how to add a delivery to a frame's stock, and the minimum stock level that decides when an item is flagged.
Chapters
- 00:00What Stock Control shows
- 00:10See what is running low
- 00:23Open the frame list
- 00:35Add the delivery
- 00:58Check the minimum stock level
On this site: Read the guide to managing optical inventory
Sales, POS and daily cash
4 videos, about 7 minutes
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Optical POS Software: Bill a Quick Counter Sale Step by Step
1 min 44 s
Not every sale needs a prescription: a case, a cloth or a pair of sunglasses goes straight through the till. This video shows a counter sale in Asaan Optics, used here as optical POS software: start the sale, add items by scanning a barcode or searching your stock, apply a discount, choose how the customer pays and finalise.
Chapters
- 00:00Start a counter sale
- 00:24Add items by barcode or name
- 00:48Discount and payment type
- 01:14Finalise and get the receipt
On this site: See Sales & POS and download Asaan Optics for Windows
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How to Sell with a Barcode Scanner at Your Optical Shop POS
1 min 10 s
A barcode scanner at optical shop POS counters removes the typing: scan the label, and the item and its price fill in by themselves. This video bills three labelled items in Asaan Optics Sales & POS with three scans, and shows what happens when the same product is scanned twice.
Chapters
- 00:00Start the sale
- 00:17Scan the items
- 00:45Take payment and finalise
On this site: See Sales & POS in Asaan Optics for Windows
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Optical Shop Daily Sales, Expenses and Cash Closing Explained
2 min 9 s
At closing time an owner needs three answers: what was sold, what money came in, and what cash should be in the drawer. This video walks through optical shop daily sales and cash closing in Asaan Optics: the four totals of the day, recording an expense, and closing the shift by counting the drawer against the expected cash.
Chapters
- 00:00Where the day is recorded
- 00:12Read today's four totals
- 00:37Add an expense
- 01:12Filter by sale type
- 01:24Close the shift
On this site: Read how billing and the end of day cash count work in Asaan Optics
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Optical Shop Dashboard Explained: Revenue, Pending Balances, Expenses
1 min 35 s
The first screen after you sign in holds the numbers an owner checks every morning. This video explains the optical shop dashboard in Asaan Optics figure by figure: the sync and plan badges, the four Business overview cards and the weekly revenue chart, and what period each of the cards covers.
Chapters
- 00:00Your dashboard
- 00:11Header badges and quick actions
- 00:32The four Business overview cards
- 01:03Weekly revenue chart
On this site: See the dashboard in Asaan Optics for Windows
Staff accounts and audit
3 videos, about 6 minutes
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How to Create Staff Accounts in Optical Shop Software
1 min 56 s
A shared login tells you nothing about who served the customer. This video shows how to create staff accounts in optical shop software, using Asaan Optics: the owner adds a team member with a name, phone number, email and password, ticks the screens they can open, and the new person can sign in straight away.
Chapters
- 00:00One account per person
- 00:11Open Staff & Branches
- 00:24Name, email and password
- 00:56Choose screen access
- 01:17Save and manage the account
On this site: See staff logins in Asaan Optics for Windows
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Staff Permissions in Optical Shop Software: What Staff Can Do
2 min 3 s
This video answers the question owners ask before handing over a login: what exactly can my staff do? It shows staff permissions in optical shop software from both sides in Asaan Optics, first the owner choosing a person's screens, then the same app signed in as that person, with a shorter menu, no Delete button on customer rows and a discount limit at the counter.
Chapters
- 00:00The owner sees everything
- 00:13Choose a person's screens
- 00:41The staff menu
- 00:55Customers: no Delete button
- 01:10Staff counter and discount limit
On this site: See staff logins and the counter in Asaan Optics for Windows
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Optical Shop Staff Audit: Discounts and Cash Reconciliation
2 min 21 s
An optical shop staff audit should answer three things: who sold what, who gave more discount than allowed, and whether the cash in the drawer matched. This video reviews one week in the Staff Audit screen of Asaan Optics, tab by tab, ending with a shift that closed twelve pounds short and the reason recorded beside it.
Chapters
- 00:00What Staff Audit shows
- 00:14Choose the period
- 00:31Compare sales by person
- 00:42Discounts above the limit
- 01:09Deleted and edited bills
- 01:26Expected cash vs counted cash
On this site: See reports and staff logins in Asaan Optics for Windows
Optical calculators and tools
6 videos, about 14 minutes
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Optical Calculators for Opticians: 19 Tools and How to Use Them
1 min 41 s
This is a tour of the optical calculators for opticians built into Asaan Optics: nineteen of them, in five groups, from transposition to pricing and margin. You see how to find one with the search box, type your own values and read the result as it updates, using a spherical equivalent example (sphere -3.00, cylinder -1.00, giving -3.50 D).
Chapters
- 00:00Open Vision Calculators
- 00:26Search and enter values
- 00:51Read, copy and reset
On this site: Free optical calculators on the web
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Transposition Calculator and Vertex Distance Calculation: Worked Examples
2 min 20 s
Four prescription calculations, each with one worked example you can check by hand: a transposition calculator turning +2.00 / -1.50 x 90 into +0.50 / +1.50 x 180, a spherical equivalent, a vertex distance calculation from spectacles at 12 mm to contact lens power, and two crossed cylinders combined into one lens. Results are rounded to 0.25 D, with the exact figure shown underneath.
Chapters
- 00:00Transposition worked example
- 00:31Spherical equivalent
- 00:52Vertex distance at 12 mm
- 01:27Crossed cylinders
On this site: Free transposition calculator (web)
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Minimum Blank Size: Worked Example for a Lens Order
2 min 30 s
One lens order, checked from start to finish: a -4.00 / -2.00 x 180 prescription, PD 63, in a frame with eye size 54, bridge 17 and effective diameter 58. The minimum blank size comes to 68 mm (58, plus twice the 4 mm decentration, plus a 2 mm edging allowance), so a 70 mm blank is ordered, and the same job then goes through prism decentration, edge thickness by index, base curve and lens position.
Chapters
- 00:00The lens order
- 00:13Minimum blank size
- 00:52Decentration for prism
- 01:07Lens thickness by index
- 01:38Base curve starting point
- 01:54Lens position effect
On this site: Free minimum blank size calculator (web)
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Prentice's Rule Worked Example: Induced Prism and Near Vision
2 min 30 s
The Prentice rule says prism equals lens power times decentration in centimetres, and this video works one example through: a -5.00 D lens with the optical centre 4 mm in gives 2 prism dioptres, base out. It then combines 3 base in with 4 base up into a single resultant prism and runs four near vision figures: near PD, near addition, working distance and magnifier power.
Chapters
- 00:00Six calculators
- 00:11Prentice's rule example
- 00:59Resultant prism
- 01:20Near PD and near add
- 01:53Working distance and magnifier
On this site: Free Prentice's rule and induced prism calculator (web)
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Contact Lens Power from Glasses Prescription: Vertex Distance Example
2 min 23 s
Working out contact lens power from glasses prescription figures means correcting each meridian for vertex distance, and this video does it once in full: -6.00 / -1.50 x 180 at 12 mm becomes -5.50 / -1.25 x 180, with a toric lens advised. Three more worked examples follow: keratometry readings between millimetres and dioptres, 6/9 across the acuity notations, and a selling price built from cost, markup, discount and tax.
Chapters
- 00:00Contact lens power
- 00:49Keratometry readings
- 01:18Visual acuity notations
- 01:36Pricing and margin
On this site: Free vertex distance calculator for contact lenses (web)
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This video is not available to watch here yet.
The summary and chapters show what it covers. Length: 2 min 49 s.
Eye Screening and Optical Calculator App: Phone Tools for Opticians
2 min 49 s
The Asaan Optics Android app works as an eye screening and optical calculator app for the shop floor: nineteen calculators under Pro Calculator, and three quick tests under Eye Screening (visual acuity, colour vision and the Amsler grid). The tests are screening, not diagnosis, and they do not replace an eye examination: the app does not measure your screen or the viewing distance, so the report is a rough guide and a reason to book a full examination.
Chapters
- 00:00Two sets of tools
- 00:12Open the Pro Calculator
- 00:22Transposition on the phone
- 00:45Screening, not diagnosis
- 01:06Run the three tests
- 02:14Read and share the report
On this site: Get the Asaan Optics Android app
Where to go next
- Asaan Optics DesktopThe Windows software: prescriptions, stock, sales and staff.
- Asaan Optics mobile appAndroid: Scan Prescription, repairs, quick sales.
- Free optical toolsTransposition and other optical calculators.
- All guidesPrinter setup, reading a prescription, choosing software.