Asaan Optics Desktop 6.6.0 for Windows

Optical Shop Software for Windows

Windows software for the optical counter: prescriptions, stock, billing, cash shifts and reports in one program, with a till that keeps working when the internet drops.

Download for Windows See plans and pricing

Windows 10 or Windows 11, 64-bit. The first 30 days are free.

Dashboard: the whole shop on one screen

The first screen after you sign in. The sidebar holds every module of the program, and this page follows it from top to bottom.

Asaan Optics Desktop, optical shop software for Windows: dashboard with sidebar modules, quick actions, monthly revenue, new customers, pending accounts and expenses
  1. The sidebar: every module, in the same order as this page
  2. Account status: records saved online, and your plan
  3. Quick actions: new customer, search, repair job, sales, inventory, calculators
  4. This month: revenue, new customers, money still owed, expenses

Below the cards: weekly revenue and the cash-flow split. When records are waiting to be sent, a Pending Sync button appears on the dashboard. How offline work is sent

Watch: every screen in three minutes

Video, 3 min 5 s

If you are comparing optical shop management software, this tour opens every area of Asaan Optics on a Windows PC in about three minutes. You see the real screens in menu order: the dashboard, customer orders, repairs, Sales and POS, Stock Control, your shop profile, staff accounts, Staff Audit and the optical calculators.

Chapters

  1. 00:00The dashboard
  2. 00:14Customers, orders and repairs
  3. 01:01Sales and the till
  4. 01:18Stock Control
  5. 01:38Shop profile, staff and audit
  6. 02:24Calculators and the Android app

What the video covers

  • The dashboard: this month's revenue, new customers, balances still to collect and expenses
  • Customers: one order page for details, prescription, frame, lenses and payment, plus search and the Repairing Module
  • Sales and POS: the open shift, the cash expected in the drawer and every sale and expense of the day
  • Stock Control: frames, lenses, contact lenses and accessories, with stock value and low stock
  • Shop and team: receipt details, currency and tax, staff sign-ins with screen access, and Staff Audit
  • The nineteen optical calculators, from transposition to lens thickness
Transcript

Here is everything Asaan Optics does on your Windows PC, in about three minutes. You start on the dashboard. It shows this month's revenue, new customers, balances still to collect, and expenses.

The menu on the left opens every other area. First, your customers. Open Add Customer. An order begins here. One page takes the customer's details, the prescription, the frame and lenses, and the payment. Tutorial one shows each part. Next, Search Customer. Every order and repair is listed here. Search by name, phone number or serial number, then view, edit or complete the order. See tutorials two and three. Then, the Repairing Module. Repair jobs are recorded here: the customer, what needs fixing, the price, and the delivery date. Each job gets its own serial number.

Now, sales. Open Sales and POS. This is your till: the open shift, the cash expected in the drawer, today's totals, and every sale and expense of the day. Tutorial seven shows a quick sale.

Next, your stock. Open Stock Control. Your frames, lenses, contact lenses and accessories are kept here. You see what your stock is worth, and what is running low. Tutorials five, six and eleven cover frames, lenses and barcode labels.

Now your shop and your team. Open My Shop Profiles. Your shop name, address, phone number and logo are kept here, and printed on every receipt. Currency and tax are set on this page too. See tutorial ten. Next, Staff and Branches. Each member of your team gets their own sign-in, and you choose the screens each person can open. See tutorials twelve and thirteen. Then, Staff Audit. Choose a period. Staff Audit is for the owner and managers. It shows sales by person, discounts above the limit, cash differences at shift close, and deleted bills. See tutorial fourteen.

Last, the tools. Open Vision Calculators. There are nineteen optical calculators here, from transposition to lens thickness. Pick one on the left, enter the values, and the result is worked out for you. One more thing. There is also an Asaan Optics app for Android, for the same shop account. That is the whole app: customers, sales, stock, your shop and team, and the tools. Choose the task you need first, and watch its tutorial.

All video tutorials

Also watch: How to Add a Customer and Prescription in Optical Shop Software, Optical Frame Inventory: How to Add Frames to Your Stock, How to Create Staff Accounts in Optical Shop Software, Optical Shop Daily Sales, Expenses and Cash Closing Explained.

Add Customer: prescription, frame, lens and payment in one form

One order, one screen. The eyes are typed once, the frame and lenses come from stock, and the balance is worked out while the payment is entered.

Asaan Optics eyeglass prescription and order entry on Windows: SPH, CYL, AXIS, ADD and PD for both eyes, Ray-Ban frame and Essilor lenses from stock, lab job and payment
  1. Vision / eye details: both eyes, ADD and IPD
  2. Frame and lenses from stock, by search or barcode
  3. Several pairs on one bill
  4. Outsource to a vendor or lab, with the lab cost

What you do

  1. Enter the customer: name, WhatsApp and contact number, referring doctor, gender, date of birth or age.
  2. Type both eyes: SPH, CYL, AXIS and VA, ADD for each side and the IPD. Same as Right copies the right eye to the left.
  3. Search or scan the frame's barcode, then pick the right and left lenses from stock, or type custom details.
  4. For another pair on the same bill, press Add this pair to current bill & add another. Pairs already added can still be edited.
  5. If a lab makes the lenses, switch on Outsource to Vendor / Lab and enter the lab cost. A bill goes to that vendor's ledger.
  6. Enter the discount, advance, payment type and delivery date, then Save Customer Order.
Asaan Optics multi-pair billing: pair price 14500 and the Add this pair to current bill & add another button, with an anti-glare lens remark
Several pairs on one bill: each pair keeps its own frame, lenses, price and remarks.

Search Customer: orders, balances and receipts

Prescriptions and repairs in one list. Search by name, contact, serial, doctor or remarks; the badge at the top counts the deliveries due today.

Asaan Optics optical customer management: Search Customers list of prescription and repair orders with balance, pending or completed status, fulfilment and Excel export
  1. Filters: gender, fulfilment, birthday, status and balance
  2. On each row: WhatsApp, pickup reminder, receipt, edit and delete
Asaan Optics optical receipt generator: order P-1048 with 57 mm and 80 mm thermal roll, A4 and A5 paper sizes, Print Receipt, Save PDF, WhatsApp and 9500 PKR due
  1. Paper: 57 mm or 80 mm thermal roll, A4 or A5
  2. Print, save as PDF or send on WhatsApp

What you do

  1. Find the customer, or filter by Balance to list everyone who still owes money: the shop's khata.
  2. Set the order to Pending or Completed, and send a pickup reminder when the glasses are ready.
  3. Open the receipt and choose the paper size. Show Eye Exam adds the prescription to it.
  4. Print it, save a PDF or send it on WhatsApp. Excel Sheet exports the list.

Repairing: a ticket for every frame that comes back

Repairs get their own serial and receipt, and they appear in Search Customer next to prescriptions.

Asaan Optics eyeglass repair tracking: Add Repairing Customer with hinge repair details, total 1200, advance 500, balance 700, and today's recent repair entries
  1. What needs fixing
  2. Total, advance, balance, date and delivery
  3. Today's repair customers and amount
  4. Recent entries with invoice number and delivery date

What you do

  1. Enter the customer's name and WhatsApp number and describe the repair.
  2. Enter the total and the advance; the balance fills in.
  3. Set the delivery date and press Submit.
  4. When the frame is ready, mark the order completed. The Spectacle Repair Complete message can go out on WhatsApp by itself.

Sales & POS: counter sales, expenses and cash shifts

Everything that brings money in or takes it out: product sales, prescription advances, repair payments and expenses, on one list with the day's totals.

Asaan Optics optical POS sales data: open shift on Main Counter, the day's cash register summary with Rs 34,900 net cash, and prescription, product and repair sales
  1. The open shift on this counter: who is selling, and the drawer so far
  2. Close Shift, and Cash in / out
  3. Add Sale and Add Expense, with filters by sale type and date
  4. Export Excel and Export Statement (PDF)

Create New Sale

For frames, sunglasses, contact lenses, accessories and services sold over the counter.

What you do

  1. Search a product, contact lens or service, or scan its barcode.
  2. Set the quantity and unit price, and add more items.
  3. Enter a discount if there is one and choose how the customer pays: cash, card, bank transfer and others.
  4. Finalize Sale. The stock goes down and the sale joins the list, with its receipt.
Asaan Optics point of sale for opticians: Create New Sale form with a Ray-Ban frame and polarised sunglasses, quantity, unit price, cash payment, discount and net payable

Watch: a counter sale in Sales & POS

Video, 1 min 44 s

Not every sale needs a prescription: a case, a cloth or a pair of sunglasses goes straight through the till. This video shows a counter sale in Asaan Optics, used here as optical POS software: start the sale, add items by scanning a barcode or searching your stock, apply a discount, choose how the customer pays and finalise.

Chapters

  1. 00:00Start a counter sale
  2. 00:24Add items by barcode or name
  3. 00:48Discount and payment type
  4. 01:14Finalise and get the receipt

What the video covers

  • What the Sales & POS screen shows: the open shift, the day's totals, and each sale and expense
  • Starting a sale with Add Sale and a customer name, saved or new
  • Adding items by barcode scan or by typing three letters of the name, and setting the quantity
  • Entering a discount and reading the net payable
  • Choosing cash, card, bank transfer or others, and how that feeds the shift totals
  • Finalising the sale and opening its receipt later to print or export as PDF
Transcript

Bill an over-the-counter sale in under a minute. A customer wants something off the shelf, with no prescription.

Open Sales and POS. This screen shows the open shift, the day's totals, and every sale and expense so far. Click Add Sale. A name is required, so pick a saved customer, or type a new name.

Now the items. Scan the barcode, and the product drops in with its price. No barcode? Type three letters of the name, and pick the item from your stock. Use the plus button for the quantity. Scanning the same item twice does not add a new line. It adds one to the quantity. So check the quantities before you finish.

Giving a discount? Type the amount, and the net payable is worked out for you. Then choose how the customer pays: cash, card, bank transfer, or others. This choice matters. Cash sales are added to the cash expected in the drawer, and card sales to the card total. With a wrong choice, the drawer will not match when you close the shift.

Click Finalise Sale. Choose Yes to print the receipt, or No to skip it. The sale is saved, at the top of today's list. The day's totals go up at once, and the counter figures follow within half a minute. Need the receipt later? Click the eye on the row, to print it or export it as a PDF.

All video tutorials

Staff shifts and the cash drawer

Each counter works in shifts. A shift records who sold what, and how much cash should be in the drawer at the end.

Asaan Optics cash drawer shift: Open shift dialog for Ali Raza at Main Counter with a Rs 7,500 opening float and quick-add banknotes
  1. Opening float, with quick-add notes
Asaan Optics end-of-day cash reconciliation: Close shift note count, Rs 24,250 expected against Rs 32,000 counted, a Rs 7,750 overage, card total and Print X-report
  1. Count the drawer note by note, plus coins and the card batch total
  2. Expected cash against counted cash, and the difference
  3. Print X-report

What you do

  1. Open the shift and count the opening float.
  2. Sell. Bills, expenses and cash in or out are recorded against the person on shift.
  3. Close the shift and count the drawer note by note. Staff count blind: the expected amount appears only after their count.
  4. Print an X-report at any time and the Z-report at close, on 58 mm or 80 mm paper.

A discount above a staff member's limit, and cash taken out of the drawer, need a manager's override PIN.

Shifts and the till are kept in a local SQLite database on the PC, so the counter keeps selling when the internet drops.

Stock Control: frames, lenses, contact lenses and suppliers

The Stock Control Center opens with what the stock is worth and what needs attention. Each category keeps its own list with barcodes, prices and minimum levels.

Asaan Optics optical inventory dashboard: Stock Control Center with stock value at cost and retail, potential profit, stock by category, last 30 days and low-stock alerts
  1. Categories: frames, standard lenses, contact lenses, accessories, vendors, financial report
  2. Stock value at cost and at retail, and the potential profit
  3. Last 30 days: sales value, units, gross profit and top sellers
  4. Needs attention: low stock, out of stock, not sold in 90 days
Asaan Optics frame inventory: eyeglass frames by brand, model number, colour, size, frame type, selling price and stock, with Bulk Import (.xlsx) and barcode actions
  1. Bulk import from an .xlsx sheet, and export
  2. Stock status: in stock, low, out of stock
  3. Print a barcode label for the item

Frames, lenses and contact lenses

Frames carry brand, model number, colour, size, frame type, shape, gender, minimum stock, barcode and price. Lenses carry type and power; contact lenses add base curve, diameter and expiry date.

What you do

  1. Add items one at a time, or import a spreadsheet with Bulk Import (.xlsx).
  2. Print barcode labels in the size of your label roll, from 38 × 25 mm frame labels to 70 × 12 mm temple labels, or a custom size.
  3. Give each item a minimum stock. At that level it shows under Low Stock Alerts.
  4. At the counter, scan the label to put the item on the bill.
Asaan Optics spectacle lens inventory: Essilor, Zeiss and Kodak lenses by type, SPH and CYL power, stock and selling price
Standard lenses: type, power, stock and price.
Asaan Optics contact lens inventory: Acuvue, Bausch + Lomb, FreshLook and Dailies lenses by type, SPH, CYL, base curve, diameter, stock, price and expiry date
Contact lenses: base curve, diameter and expiry date.
Asaan Optics vendor ledger for an optical lab: City Lens Lab bills from linked orders, payments and a current balance due of Rs 18,500
Vendors & Suppliers: an outsourced order adds a bill to the lab's ledger, marked Linked Order. Purchase bills and payments are added by hand; the balance due follows.

Reports: what sold, what it cost and who sold it

Three reports read the same sales and stock records from different sides, for today, a month or any dates you choose.

Asaan Optics product performance analytics: sales value, units sold, cost of goods, gross profit, daily sales trend and sales by category for frames, lenses and contacts
Product Performance Analytics: each item with units, sales value, cost of goods, profit, margin, stock left and the date it last sold.
Asaan Optics stock financial report: realised sales and COGS, unsold stock capital, projected profit and weighted average cost (WAC) per category
  1. Realised sales, cost of goods sold (COGS) and profit
  2. Unsold stock at cost and at retail, per category with weighted average cost (WAC)
Stock Financial Report, exported to PDF when you need it.
Asaan Optics staff audit for optical shops: revenue, discounts leaked, cash discrepancies and voids, a staff leaderboard and per-staff bills, sales and discounts
  1. Revenue, discounts over the limit, cash discrepancies and voids
  2. Staff leaderboard, discount leakage, voids and edits, shift reconciliation
Staff Audit & Performance: per person, bills, counter sales, amount collected, average bill and discount. Flagged items can be approved or rejected; export to CSV or Excel.

Watch: review a week with Staff Audit

Video, 2 min 21 s

An optical shop staff audit should answer three things: who sold what, who gave more discount than allowed, and whether the cash in the drawer matched. This video reviews one week in the Staff Audit screen of Asaan Optics, tab by tab, ending with a shift that closed twelve pounds short and the reason recorded beside it.

Chapters

  1. 00:00What Staff Audit shows
  2. 00:14Choose the period
  3. 00:31Compare sales by person
  4. 00:42Discounts above the limit
  5. 01:09Deleted and edited bills
  6. 01:26Expected cash vs counted cash

What the video covers

  • Choosing the period, from today to the last seven days, and reading the four summary cards
  • The staff leaderboard: money collected, bills and average bill for each person
  • Discount leakage: bills where a staff member gave more than their limit, with approve and reject
  • Voids & edits: every deleted or edited record with who did it, the reason, a note and the saved original bill
  • Shift reconciliation: expected cash against counted cash for each closed shift, filtered to one staff member
  • Reading a variance: 412 expected, 400 counted, a shortage of 12 with the reason beside it
Transcript

See who sold what, who gave discounts above their limit, and whether the cash matched, for every member of your team. Staff Audit is for the owner and managers. It shows what happened at the counter, person by person.

First, choose the period. The screen opens on today. Click Last seven days to review the week. Four cards sum up the week: total revenue, discounts above the limit, cash differences at shift close, and deleted bills.

The staff leaderboard ranks your team by the money each person collected. Each card shows the bills, the average bill, and what that person sells.

Open Discount leakage. These are the bills where a staff member gave more discount than their limit allows. Sofia Marino gave fifteen per cent against a limit of ten. The bill is waiting for you. Click the green tick to approve, or the red cross to reject. One thing to know. An approved discount leaves this list. Next time, ask the staff member for the reason first.

Open Voids and edits. Every deleted or edited record is kept here, with who did it, the reason, and a note. Click a row, and you see the saved record of the original bill: the customer, the items, and the amount.

Now the cash. Shift reconciliation lists each closed shift, with the cash expected in the drawer and the cash that was counted. To look at one person, pick the name in the staff filter. For this shift, the app expected four hundred and twelve pounds in the drawer. Marcus counted four hundred. The variance is minus twelve pounds: a shortage, with his reason beside it. So ask your staff to count the drawer carefully before they close a shift. The difference is saved with the shift, and it shows here. That is the week reviewed: sales by person, discounts, deleted bills, and cash. Open Staff Audit once a week, and small problems stay small.

All video tutorials

Staff & Branches: a login for everyone at the counter

The owner adds each staff member with their own email and password and ticks the screens they may open. A staff login opens straight into the point of sale.

Asaan Optics staff permissions: Edit Staff Details for Ali Raza with screen access to Dashboard, Add Customer, Search Customer, Repairing and POS, Stock Control off
  1. Screen Access Permissions: Dashboard, Add Customer, Search Customer, Repairing, POS, Stock Control
  2. Name, phone number, email and password
Asaan Optics staff POS login: Point of Sale for Ali Raza with an open shift, the expected drawer amount hidden, and a Create New Sale form
  1. The expected drawer amount stays hidden from staff
  2. Staff sell from the same Create New Sale form, under their own name

Manager override PIN: a discount above a staff member's limit, or cash taken out of the drawer, needs the owner's or a manager's PIN.

Policies & PINs, in Staff Audit: blind close and X-report access per staff member, and the override PINs.

My Shop Profiles: shop details, WhatsApp and tax

Three tabs decide what appears on every receipt and message.

Asaan Optics WhatsApp automation for optical shops: gateway linked, with five automatic messages from order confirmation to the 3-month eye checkup reminder
  1. Linked to the shop's WhatsApp number (paired with a code or a QR scan), with a test message
  2. Automatic messages: receipt, ready for pickup, completed, repair complete, 3-month checkup reminder, each with an editable template
Asaan Optics tax and VAT settings: GST at 18% with tax-inclusive prices and the Saudi ZATCA e-invoice QR code selected for receipts
  1. Tax label, rate and registration number; prices exclusive or inclusive of tax
  2. Receipt QR code: ZATCA-format e-invoice QR, a WhatsApp link to the shop, or none
Shop Settings
Name, logo, contact number, email, address, currency and country code, and the WhatsApp order message with placeholders such as {customer_name} and {balance_amount}.
WhatsApp Gateway
Use a dedicated business number: the app warns against bulk messages, which can get a number banned.
Tax & QR Code
VAT, GST or sales tax with its label, rate and registration number, added to prices or included in them, for sales and prescriptions. The receipt QR code is a ZATCA-format QR code, a link to the shop's WhatsApp, or none.

Vision Calculators: 19 optical calculators in the program

Transposition, spherical equivalent, crossed cylinders, Prentice's rule, lens thickness, base curve and more, in five groups. Results update as you type, and Copy result puts the answer on the clipboard.

Asaan Optics optical calculators on Windows: transposition of -2.00 +1.00 × 90 into -1.00 -1.00 × 180, beside the list of prescription and lens calculators
  1. Five groups: Prescription, Lens & Frame, Contact Lens, Vision & Age, Shop & Business
  2. The inputs; the arrow keys step by 0.25 D
  3. The live result, with the original prescription and the spherical equivalent

Use the calculators free on this website

Offline: the counter keeps selling when the internet drops

Asaan Optics Desktop keeps your records on your shop account online. Without a connection it holds new work on the PC and sends it when you tell it to.

What you do

  1. Keep billing. A sale or order that cannot reach the server is saved in a queue on the PC, with its own key so it is never recorded twice.
  2. The counter shows how many records are waiting to sync.
  3. When the connection is back, press Pending Sync on the dashboard. Sending is not automatic.
Asaan Optics offline billing: shift card with Rs 5,000 in the drawer, card, petty expenses and bills, and the 1 waiting to sync notice
The shift card on Sales & POS: one record waiting to sync.

Shifts, the cash drawer and the X and Z reports run from a local SQLite database on the PC.

Away from the counter, the Android app opens the same shop records. Asaan Optics for Android

Download and install on Windows

  1. 1

    Download

    Download AsaanOptics_Setup.zip and extract it: right-click, Extract All.

  2. 2

    Run the setup

    Double-click AsaanOptics_Setup.exe. If Windows shows “Windows protected your PC”, choose More info, then Run anyway.

  3. 3

    Install

    Keep the folder C:\Asaan Optics or choose another, tick the desktop shortcut and press Install.

  4. 4

    Sign in

    Open Asaan Optics Desktop and sign in to your shop account. The first 30 days are free.

  5. 5

    Set up the shop

    In My Shop Profiles, add the logo, currency and tax, and link WhatsApp.

  6. 6

    Add stock and staff

    Import or add frames and lenses, print barcode labels, and add staff logins.

Download for Windows

Help with activation on WhatsApp: +92 342 9902311

System requirements

ComponentRequirement
Operating systemWindows 10 or Windows 11, 64-bit (x64)
InternetTo sign in and to sync. Counter sales and shifts carry on during an outage.
PrintersAny printer installed in Windows: receipts print through Windows.
Barcode scannerOptional. A USB scanner that types like a keyboard, into the search field.

Printers and scanners

Receipt printers
57/58 mm and 80 mm thermal printers, and any A4 or A5 printer installed in Windows.
Barcode scanners
A USB scanner types into the search field: scan a frame on Add Customer or an item on Create New Sale.
Label printers
Label sizes from 38 × 25 mm to 70 × 12 mm, or a custom size.

How to connect a thermal printer

Frequently asked questions

What are the system requirements for Asaan Optics Desktop Pro?

Asaan Optics Desktop runs on Windows 10 or Windows 11, 64-bit (x64). The internet is needed to sign in and to sync; counter sales and shifts carry on during an outage. Receipts print through Windows, so any printer installed in Windows works, including 57/58 mm and 80 mm thermal printers and A4 or A5 printers. A USB barcode scanner is optional: it types into the search field like a keyboard.

Can I run Asaan Optics on a Mac, a tablet or a Chromebook?

The desktop program is a Windows application for Windows 10 and 11 (64-bit). On a Mac or a Chromebook, use a Windows PC or a small Windows mini-PC at the counter. On an Android phone or tablet, the Asaan Optics Android app works with the same shop records.

What happens to a sale if the internet drops?

The sale is saved on the PC in a queue, each record with its own key so it cannot be recorded twice, and the counter shows how many records are waiting. Shifts and the till run from a local SQLite database, so the counter keeps selling. When the connection is back, press Pending Sync on the dashboard; sending is not automatic.

How many computers can I install the desktop software on?

Install it on each counter PC and sign in to the same shop account. Each PC registers with the account and reads the same customers, orders and stock, so a replacement PC only needs the program and your sign-in. Tell us how many counters you run before you choose a plan.

Can I run multiple optical branches from a single account?

One shop account can have several counters and staff logins. Shifts are kept per counter, and Staff Audit can be filtered by staff member and by terminal. Stock is one list for the account: the desktop app does not keep separate stock per branch or move stock between branches.

Why do optical shops need stock and vendor management?

When a frame or lens is picked from stock on an order or a counter sale, its stock goes down, so the lists show what is really on the shelf. Items at their minimum level show as low stock, and the Stock Control Center lists what has not sold in 90 days. When a job goes to a lab, the lab cost is added as a bill to that vendor's ledger, so you can see what you owe each lab.

How do staff logins keep revenue figures private?

Each staff member signs in with their own email and password, and the owner ticks the screens they may open, for example the point of sale but not Stock Control or the dashboard. On the point of sale, staff do not see the expected drawer amount until they have counted it. A discount above their limit, or cash taken out of the drawer, needs the owner's or a manager's PIN, and Staff Audit shows discounts, voids and cash differences per person.

Can the desktop software print barcode labels for my frames?

Yes. Each frame, lens and contact lens can have a barcode, and labels print in standard sizes from 38 × 25 mm to 70 × 12 mm temple labels, or a custom size. At the counter a USB scanner reads the label into Add Customer or Create New Sale, so staff do not type the item name.

Does the desktop software support right-to-left languages like Arabic and Urdu?

Yes. In Arabic and Urdu the whole program switches to a right-to-left layout. The language picker in the sidebar also offers English, Spanish, French, Portuguese, Turkish and Hindi.

What happens to my data if I stop paying the subscription?

Your customers, orders, sales and stock stay on your shop account. When the subscription ends, the desktop program asks you to renew before you continue with its features; after renewing you carry on with the same records.